Collection and use of employee personal information

We also collect personal information from our employees and from job applicants (human resource data) in connection with administration of our human resources programs and functions. These programs and functions include, but are not limited to: job applications and hiring programs, compensation and benefit programs, performance, review and development processes, training, access to our facilities and computer networks, employee profiles, employee directories, human resource recordkeeping, and other employment related purposes. It is the policy of EDLCT to keep all past and present employee information private from disclosure to third parties with the exception of East Dunbartonshire Council who provide our HR Service. There are certain business related exceptions and they are:

• To comply with local, regional, national contractual legislation requests
• Inquiries from third parties with a signed authorisation from the employee to release the information, except in situations where limited verbal verifications are acceptable (see below)
• Third parties with which EDLCT has contractual agreements to assist in administration of company sponsored.

Prospective employers, government agencies, financial institutions, and residential property managers routinely contact EDLCT requesting information on a former or current employee’s work history and salary. All such requests of this type shall be referred to and completed on a confidential basis by the People Solutions team or payroll department. For written verification of employment requests, information will be provided on the form only when it is accompanied by an employee’s signed authorisation to release information. The form will be returned directly to the requesting party and filed as part of the People Solutions or payroll department’s confidential records.